Tip #52: Meet Well
March 24, 2008 – 10:13 am
Among the hundreds of youth work staff and volunteers I’ve known, I don’t think I’ve ever met one that loves meetings. To be honest, it’s a rare youth workers that even likes meetings. Be that as it may, meetings with pastors, leaders, students, community members, parents, elders… well, the list is long and fairly non-negotiable.
How to make this meeting reality better is the trick. Meetings fall, generally, into two categories - you’re in charge, or you’re not. A few pointers for each:
When you’re in charge:
- Schedule with purpose. Every meeting should have one primary purpose, and all the points on the agenda need to relate directly to that purpose.
- Begin and end on time. Everyone is busy, and time is a precious asset. Nothing says ‘I’m more important than you are’ to someone than to be kept waiting, especially with no explanation.
- Pray. Before, during, and after the meeting. Before, for the meeting purpose and people attending. During, for clear communication and productive time together. After, for the necessary follow-up.
When you are a participant:
- Arrive on time. Be ready to start at the appointed time, not unpacking or grabbing a coffee to see you through.
- Be prepared. Have your calendar. Bring the appropriate materials - a pen, paper, and documents you may need to address the meeting’s purpose.
- Be attentive. Silence your phone. Refrain from checking email, texts and other messages. Participate in the discussion, ask questions, offer ideas.
What are some other ways to make meetings less of a chore and a more effective use of time for all involved?
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